Last updated: 1 January 2025
Welcome to Holy Trinity Bukit Bintang’s (HTBB) privacy notice.
HTBB respects your privacy and is committed to protecting your personal data. This privacy notice will inform you how we look after your personal data (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
1. Introduction
1.1 This is the Personal Data Protection Policy (“Policy") of HTBB Church
(“we", “us", or “our”).
1.2 This Policy applies to personal information about individuals (including but not limited to members, attendees, visitors, employees, volunteers, and service providers) we hold. We will process your Personal Data in accordance with the Personal Data Protection Act 2010 (“PDPA"), applicable regulations, guidelines, orders, and statutory amendments.
1.3 The PDPA requires us to inform you of your rights regarding the processing or collection of your Personal Data and the purposes for such processing. The PDPA also requires us to obtain your consent to process your personal data. We are committed to safeguarding your Personal Data.
1.4 By providing your Personal Data to us and/or continuing to engage with us, you acknowledge that you have read and understood this Policy and agree to the processing of your Personal Data as outlined here.
1.5 We reserve the right to modify, update, and/or amend this Policy at any time with reasonable prior notice. Any amendments will be communicated through announcements or other appropriate means. By continuing to engage with us after being notified of amendments, you agree to and accept those changes.
1.6 If you do not agree to this Policy or any amendments, we may be unable to provide certain services and may require you to terminate your engagement with us.
2. Collection of Personal Data
2.1 “Personal Data” means any information about an individual that can identify them, such as name, address, phone number, email address, Identification/Passport number, and other relevant details, including Sensitive Personal Data (e.g., health information, religious beliefs) as defined under the PDPA.
2.2 We may collect your Personal Data through interactions with us, including but not limited to:
Registration for church events, programs, or services;
Communications via email, phone, or in person;
Participation in surveys, workshops, or outreach initiatives;
Volunteering or employment applications.
2.3 Additionally, we may collect Personal Data from third parties, public sources, or through lawful means, including but not limited to:
Social media interactions;
Referrals provided by third parties;
Legal or regulatory authorities.
3. Collection of Personal Data in Prayer Requests
3.1 We may collect and process personal data shared through prayer requests, which may include:
Name and contact information;
Details about health, family, or personal circumstances;
Any other personal data shared as part of your prayer request.
3.2 Personal data provided in prayer requests will be processed for the following purposes:
To pray for your specific needs or requests;
To provide pastoral care and support where requested;
To communicate with you regarding your prayer request, if necessary.
4. Purpose of Processing Your Personal Data
We may process your Personal Data for the following purposes:
To communicate with you;
To maintain and improve relationships with church members and visitors;
To facilitate event registration, participation, and administration;
To provide pastoral care and ministry support;
To respond to your inquiries or feedback,
To manage volunteer activities and assignments;
To inform you about church updates, activities, and events;
For internal administrative and record-keeping purposes;
To comply with legal and regulatory obligations;
To process applications for employment or volunteer roles;
To issue receipts and acknowledgements for your contributions;
To maintain records for financial and audit purposes;
To comply with legal or tax-related obligations;
To communicate with you regarding your contributions or for fundraising purposes.
5. Consequences of Not Providing Consent
Where the provision of Personal Data is mandatory, failure to provide such data or consent may result in our inability to:
Register your participation in church programs;
Communicate with you effectively;
Provide requested services or pastoral care.
6. Disclosure of Your Personal Data
We do not sell or rent your Personal Data. However, we may disclose your Personal Data to:
HTBB Church staff and authorised volunteers;
Partner organisations for collaborative events or initiatives;
Service providers engaged for administrative or operational purposes (e.g., IT support, event management);
Regulatory or law enforcement authorities as required by law.
7. Accuracy of Your Personal Data
7.1 You are responsible for ensuring your Personal Data is accurate and current. Please notify us of any changes to your Personal Data. 6.2 We may request periodic updates to ensure the accuracy of our records.
8. Your Rights
8.1 You have the right to access, correct, or update your Personal Data held by us, subject to any applicable legal exceptions. Requests may be subject to a nominal fee as permitted by the PDPA. 7.2 You may request to limit or withdraw your consent to process your Personal Data. However, this may affect our ability to provide services or maintain engagement with you.
9. Retention of Your Personal Data
Your Personal Data will be retained for as long as necessary to fulfil the purposes outlined in this Policy or as required by law.
10. Contact Us
For inquiries or to exercise your rights under this Policy, please contact HTBB Church at connect@htbb.org
This Policy is effective as of 1 January 2025.